Picture representing Pendleton Heights Middle School Athletics

Open Letter to all parents and athletes:

June 16, 2020

PHMS Return to Athletics Information.

Dear Parents and Athletes:

     We are excited to have athletes back on campus in the near future.  Per Governor Holcomb’s orders,schools may re-open July 1, 2020.  We will be in Phase 1 (July 1st-19th)  as indicated by the National Federation of High School Sports, the Indiana High School Athletic Association, and the Indiana-In Class Guidelines.

     Beginning July 1st, only Volleyball, Cross Country, Cheer, Soccer, Football and Tennis are allowed to meet. Not all of the above sports have practices scheduled during this phase.  Please refer to our athletic website for information on sport specific practice schedules or contact your athletes coach.

Volleyball Coaches: 8th grade Rick Johnson  rjohnson@smcsc.com

                                  7th grade  Brandie Hurley brandiehurley@comcast.net

Cross Country: Girls Coach Kim Collier kcollier@smcsc.com

                           Boys Coach  Jared Burke jburke165@gmail.com

Cheer:  Heidi Moore hmoore@smscs.com

Soccer: Girls Coach  Wes Mckinney  coachmckinney11@gmail.com

             Boys Coach  Dave Beck    dbeck1957@icloud.com

Tennis: Sue Hammel  shammel@smcsc.com

Football: 7th  Dave Cloud  dcloud@smcsc.com

               8th Darin Deneal  ddeneal@smcsc.com

Covid-19 Facts

     The virus that causes Covid-19 can affect people of all ages.  Research from the Centers for Disease Control, and among others, has found that while children do get infected by Covid-19, relatively few children with Covid-19 are hospitalized.  However, some severe outcomes have been reported in children, and a child with a mild or even asymptomatic case of Covid-19 can spread the infection to others who may be far more vulnerable.  While it is not possible to eliminate all risks of furthering the spread of Covid-19, the current science suggests there are many steps schools can take to reduce risks to athletes, coaches, staff and their families.

     From July 1st-19th our coaches will receive Covid-19 Education Training.  Our coaches will be highly encouraged to wear a face mask while working with your student athlete on campus.  Our coaches will also be asking each athlete about their health each time they are on campus.  We are asking athletes and staff to pre-screen for Covid-19 symptoms before arrival on campus. Any individual (staff or student) who experiences any symptoms listed below will not be allowed to take part in workouts and should contact his or her primary care provider or other appropriate health care professional.  

Self-Screen Symptoms:

If your child is experiencing any of the symptoms listed below, Do Not send them to any on campus activity.

*Cough     *Chills     *Muscle Pain     *Shortness of breath or difficulty breathing

*Repeated Shaking with Chills     *Headache     *Sore Throat    * Loss of taste or smell

*Diarrhea     *Feeling Feverish or a measured temperature 100 degrees or higher

*Known Close Contact with someone who is Lab Confirmed to have Covid-19

Student Athletes:

*All summer activities are voluntary.

*Student athletes must be registered in Final Forms prior to their first workout.

*Individuals are limited to 15 hours of activity per week.

*No sport may have more than two activity days per week.

*No sport may have activity on consecutive days.

*Students athletes will not be permitted on campus more than 3 hours per day.

*No physical contact is permitted during this phase.

*Wearing a face mask when possible is recommended.

*Student athletes must wash their hands prior to arrival and immediately following workouts.

*Students will not have access to the locker rooms and should come dressed appropriately.

*Sharing of clothing will not be permitted.

*Restrooms will be open, but social distancing will need to be practiced.

*Student athletes will be responsible for their own form of hydration.  Water fountain usage will not be permitted.  Please mark the athlete’s water bottle for personal identification.  Students may not share water bottles.

*Student athletes will only be permitted on campus during their designated activity time.

*Student athletes should use the provided hand sanitizer when entering the building.

     During Phase 1, open facilities will be for Fall Sports only.  There will be no open facilities for Winter or Spring seasons during Phase 1.  During Phase 2 (July 20th-August 14th) winter and spring sports may start meeting.

We are doing everything possible to keep your loved one’s and our staff safe.  Please keep in mind that things can change at any time. All updates will be found on our website.

Wendy Hilligoss, CAA

PHMS Athletic Director

IHSAA Guidance Regarding Pre-Participation Physical Examinations and Consent Forms for the 2020-21 School Year Due to the COVID-19 pandemic                               The Indiana High School Athletic Association, Inc. will waive the provisions of Rule 3-10 for the 2020-21 school year. Effective immediately, valid physical and consent forms presented to member schools on behalf of eligible students during the 2019-20 school year shall be valid during the upcoming 2020-21 school year. Transfer students moving from one member school to another member school must provide a copy of their valid 2019-2020 Pre-Participation Physical and Consent Form to the Receiving School in order to be eligible under Rule 3-8. Incoming students with a valid IHSAA Pre-Participation Physical and Consent Form completed and signed after April 1, 2019 will also be eligible to compete during the 2020-2021 athletic season.
Any athlete not having a valid IHSAA pre-participation examination physical form on file from the 2019-2020 scholastic year is required to have a valid Pre-Participation Physical and Consent Form completed prior to eligibility and competition.

If you choose to use a physical previously submitted for the 2019 school year, you will be required to sign a waiver stating that you knowingly and freely assume the risks and accept sole responsibility for the decision to allow my child to participate in IHSAA sports in the 2020-21 school year without an updated Pre-Participation Physical Examination and Consent Form. The waiver is located in Final Forms and must be signed.

An IHSAA Physical is REQUIRED to be on file with the PHMS Athletic Office prior to participation in ANY Athletic event.  This includes Conditioning, Open Field, Open Gym, Try-Outs and Practice.

All Required Forms and Documents must be complete and on file with the PHMS Athletic Office for participation in practice for all teams.

PHMS Athletics will be utilizing an online Form submission format beginning 20-21.  NOW is the time to work on the process for YOUR student.  PLease see the information below!!!


Parent registration 

How do I sign up? 

1. Go to: https://southmadison-in.finalforms.com/ 

2. Locate the parent icon and click NEW ACCOUNT below. 

3. Type your NAME, DATE OF BIRTH, and EMAIL. Next, click REGISTER. 

NOTE: You will receive an email within 2 minutes prompting you to confirm and complete your registration. If you do not receive an email, then check your spam folder. If you still can not locate the FinalForms email, then email support@finalforms.com informing our team of the issue. 

4. Check your email for an ACCOUNT CONFIRMATION EMAIL from the FinalForms Mailman. 

NOTE:  Once received and opened, click CONFIRM YOUR ACCOUNT in the email text.

5. Create your new FinalForms password. Next, click CONFIRM ACCOUNT. 

6. Click REGISTER STUDENT for your first child.

7. When all forms are complete, you will see a ‘Forms Finished’ message. 

IMPORTANT: If required by your district, an email will automatically be sent to the email address that you provided for your student that will prompt form your student to sign the required forms. 

How do I register additional students? 

Click MY STUDENTS. Then, repeat steps number 3 through number 7 for each additional student. 

How do I update information? 

Login at any time and click UPDATE FORMS to update information for any student. 

Registering a student 

What information will I need? 

Basic medical history and health information. Insurance company and policy number. Doctor, dentist, and medical specialist contact information. Hospital preference and contact information. 

How do I register my first student? 

IMPORTANT: If you followed the steps above you may Jump to Step number 3. 

1. Go to: https://southmadison-in.finalforms.com/ 

2. Click LOGIN under the Parent Icon. 

3. Locate and click the ADD STUDENT button. 

4. Type in the LEGAL NAME and other required information. Then, click CREATE STUDENT. 

5. If your student plans to participate in a sport, activity, or club, then click the checkbox for each. Then, click UPDATE after making your selection. Selections may be changed until the registration deadline. 

6. Complete each form and sign your full name (i.e. ‘Jonathan Smith’) in the parent signature field on each page. After signing each, click SUBMIT FORM and move on to the next form.

If you need assistance, please contact Ms. Hilligoss, PHMS Athletic Director at whilligoss@smcsc.com.

**** VERY IMPORTANT: Our student email accounts do not allow outside sources to email them for security reasons.  You will not be able to use the students smscs email account.


Links to All Forms and Documents required can be found on the LEFT side of this page.
 Click on Forms & Documents.


                                               SPORTS PHYSICALS
See information above.


Important message for any girl currently in our 8th grade who would like to tryout for cheer at the high school.                       

Due to school closure and the statewide stay at home order cheerleading has been forced
to make adjustments to their program schedule.  Any
 person in grades 8-11 that plan on
trying out for the PHHS Cheerleading team next season should complete the interest form
 at the following link: https://gophhsathletics.com/2020/04/06/virtual-cheer-tryouts/.  
Tryouts will be held virtually on Saturday, April 11th.  Details will be provided by
Coach Jamerson after she receives the Cheer Tryout Form from the web link. 
 If you have any questions or concerns please contact head coach, Brenda Jamerson
at pendletonheightshscheer@gmail.com.
Chad A. Smith, CAA
Athletic Director 
Pendleton Heights High School
(765) 778-2161 Ext. 6021
Twitter: @PHHSAthletics

Jenny Chestnut
Principal, Pendleton Heights Middle School
School Safety Specialist